Privacy Policy for Shri Data Entry Services
Shri Data Entry Services respects the privacy of every visitor, enquiry sender, prospect, client and business contact who interacts with our website or uses our professional data entry outsourcing services. This Privacy Policy explains what information we may collect, why we collect it, how we use it, how we protect it and what choices you have when you share information with us.
Our work often involves business documents, operational records, product data, scanned files, spreadsheets and other client-provided materials. We understand that these files can include confidential, commercial or personal information. We therefore aim to handle information responsibly, limit access to authorised people, use it only for agreed business purposes and follow practical confidentiality standards throughout our service process.
Last updated: June 2026
1. Who We Are
Shri Data Entry Services is an India-based outsourcing service provider offering data entry, data processing, data conversion, data cleansing, product data entry, online and offline data entry, document processing, catalog management and related back-office support services. Our website is designed to introduce our services, allow visitors to contact us, request quotations, submit project requirements and communicate with our team.
When this policy refers to “SDES,” “Shri Data Entry Services,” “we,” “our” or “us,” it refers to the business operating this website and delivering the services described on it. When this policy refers to “you,” it may mean a website visitor, enquiry sender, prospective client, existing client, authorised representative, vendor contact or any person whose information is provided to us for legitimate service-related purposes.
2. Information We May Collect
We collect only the information that is reasonably required to respond to enquiries, provide quotations, deliver services, manage communication, maintain records and improve our website. The type of information collected depends on how you interact with us.
If you contact us through our website, email, phone, messaging platform or form submission, we may collect your name, company name, email address, phone number, country, website address, project details, service requirement, expected volume, file format, deadline and any message or attachment you choose to provide.
If you become a client, we may collect business contact details, billing details, instructions, project files, sample documents, output templates, delivery requirements, communication history, approval notes and information required to complete the agreed work. The files you provide may include business records, product data, customer records, forms, invoices, surveys, images, PDFs, spreadsheets or other content necessary for processing.
When you visit our website, basic technical information may be collected automatically through hosting logs or analytics tools. This may include IP address, browser type, device type, referring page, pages visited, approximate location, date and time of visit and general usage behaviour. This information helps us understand website performance, security and user experience.
3. How We Use Your Information
We use the information we collect for legitimate business and service-related purposes. These include responding to enquiries, preparing quotations, reviewing sample files, confirming project requirements, delivering data entry services, communicating about work, sending project updates, handling invoices, maintaining internal records and improving our service quality.
Client-provided project data is used only for the purpose of reviewing, quoting, processing, completing, checking and delivering the agreed work. We do not use client project files for unrelated marketing, resale, public display or any purpose outside the service engagement unless clearly authorised by the client.
Website and communication data may also be used to improve our content, understand which services are most relevant to visitors, prevent misuse, protect our systems, maintain security and respond to legal or regulatory requirements when applicable.
4. Our Approach to Data Minimisation
We encourage clients and website visitors to share only the information required for enquiry review, quotation, pilot processing or service delivery. For example, if a sample file can be anonymised before sending, or if unnecessary personal information can be removed from a test batch, we recommend doing so. This helps reduce exposure and keeps the project focused on the information needed to complete the work.
When we review a new project, we may ask questions about the data source, output format, sensitivity and intended use. These questions are not meant to collect more information than necessary. They help us understand the work correctly, avoid assumptions and apply suitable handling rules from the beginning.
5. Legal and Business Basis for Processing
Depending on the situation, we may process information because you have contacted us and asked for a response, because processing is necessary to prepare or perform a service, because we have a legitimate business interest in managing communication and records, because we need to comply with legal or accounting obligations, or because you have provided consent for a specific purpose.
For client project files, the client is usually the organisation that decides why the data is processed and what output is required. Shri Data Entry Services acts as a service provider processing the files according to the client’s instructions, agreed scope and applicable confidentiality expectations.
6. Client Project Files and Confidential Data
Many of our services require clients to share source files for processing. These files may contain confidential business information, internal records, operational data or personal information. We treat such files as client-confidential materials and use them only for the agreed service purpose.
Before full production begins, clients may send a sample file for review or pilot processing. We use sample files to understand source quality, confirm output requirements, identify unclear fields, prepare estimates and demonstrate delivery quality. If a project is approved, we use the files provided to complete the requested work according to the agreed instructions.
Access to project files is limited to team members or authorised personnel who need access to complete, check or manage the work. Where a client requires special handling rules, such as non-disclosure agreements, restricted access, secure transfer methods, separate folders, limited retention or specific deletion instructions, these requirements should be communicated before production begins so they can be included in the project process.
7. Information Sharing and Disclosure
We do not sell, rent or trade your personal information or client project data to third parties. We do not share client files for commercial resale, public distribution or unrelated business use.
We may share limited information with trusted service providers only when necessary to operate our business, maintain our website, support communication, process files, manage hosting, store backups or provide technical support. Such access is limited to what is necessary for the relevant purpose.
We may also disclose information if required by law, court order, legal process, government request or to protect our rights, safety, systems, clients or business interests. If legally permitted and practical, we will attempt to limit such disclosure to the minimum information required.
8. Data Security Measures
We use practical administrative, technical and operational safeguards to protect information from unauthorised access, misuse, loss, alteration or disclosure. These safeguards may include access limitation, internal confidentiality practices, password-controlled systems, secure file transfer methods, controlled project folders, staff guidance and review procedures.
No method of electronic storage, email transmission or internet communication can be guaranteed to be completely secure. For that reason, clients should avoid sending unnecessary sensitive information and should notify us in advance if a project requires special security handling. We will work with clients to follow reasonable file transfer and access-control instructions that match the project requirement.
9. Data Retention
We retain information only for as long as reasonably necessary for the purpose for which it was collected, including project delivery, communication, accounting, legal, dispute resolution, quality review and business record requirements. Retention periods may vary depending on the type of information, the nature of the project, client instructions and applicable obligations.
Project files may be retained for a limited period after delivery to support correction requests, quality review, client follow-up or repeat work. If you require project files to be deleted after delivery or after a defined period, please communicate this requirement in writing. We will make reasonable efforts to follow agreed deletion instructions unless retention is required for legitimate business, legal or compliance reasons.
10. Cookies, Analytics and Website Usage
Our website may use basic cookies, analytics or server logs to understand website traffic, improve user experience, protect the website and measure the performance of pages and marketing efforts. Cookies are small files stored on your device by your browser. They help websites remember basic preferences, measure visits or support technical functions.
You can usually control or disable cookies through your browser settings. If you disable cookies, some website features may not work exactly as intended, but you should still be able to view general website content.
11. International Clients and Cross-Border Data Handling
Shri Data Entry Services works with clients from different countries and regions. When you share information with us from outside India, you understand that the information may be processed by our India-based team for the purpose of responding to your enquiry or delivering the requested service.
Where clients are subject to specific data protection requirements, such as GDPR-related obligations, healthcare confidentiality expectations, financial data handling requirements or internal corporate policies, the client should inform us before sharing regulated or sensitive data. This allows us to discuss suitable handling, access, transfer and retention arrangements for the project.
12. Your Choices and Rights
You may contact us to request access to the personal information we hold about you, ask for corrections, request deletion where appropriate, withdraw consent for non-essential communication or ask questions about how your information is handled. We may need to verify your identity or authority before responding to certain requests.
Some information may need to be retained for legal, accounting, security, dispute resolution or legitimate business reasons. If we cannot fully complete a request, we will explain the reason where reasonably possible.
13. Marketing Communication
If you contact us or become a client, we may occasionally send service-related communication, follow-up messages or relevant business information. We do not aim to send unnecessary or excessive marketing communication. You may ask us to stop sending non-essential promotional messages at any time.
Transactional or project-related messages, such as quotation responses, delivery updates, payment communication, quality questions or support messages, may still be sent when necessary to complete or manage a service relationship.
14. Third-Party Links
Our website may contain links to third-party websites, platforms, tools or resources. We are not responsible for the privacy practices, content, security or policies of external websites. You should review the privacy policy of any third-party website before submitting information to it.
15. Children’s Privacy
Our services are intended for businesses, organisations and professional clients. We do not knowingly collect personal information from children through our website. If you believe that a child has provided personal information to us without appropriate consent, please contact us and we will take reasonable steps to review and remove the information where appropriate.
16. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, website, business practices, legal requirements or data handling procedures. The updated version will be posted on this page with a revised update date. We encourage visitors and clients to review this page periodically.
17. Contact Us
If you have questions about this Privacy Policy, want to exercise a privacy-related request or need to discuss data handling before sharing project files, please contact Shri Data Entry Services through the contact page of this website.