What We Do

Professional Offshore Data Entry and BPO Services That Free Your Team to Focus on What Matters

Shri Data Entry Services (SDES) is a professional offshore outsourcing company based in India. We handle the data entry, document processing, catalog management, healthcare data, CRM management and back-office support work that consumes your internal team's time — doing it accurately, securely and cost-effectively so your people can focus on the higher-value work that actually requires their expertise.

Since 2008, SDES has served businesses in the USA, UK, Australia, Canada, Europe, New Zealand, Singapore and UAE across healthcare, eCommerce, real estate, finance, legal, logistics and professional services. Whether you need a one-time backlog cleared, a seasonal peak covered or a reliable ongoing weekly workflow managed, our offshore team provides the capacity, process discipline and communication quality that makes outsourcing genuinely low-maintenance.

Every SDES project follows the same model: understand your requirements exactly, run a pilot batch for your approval, process full production in controlled batches with quality checks at every phase, and deliver output your downstream systems can accept without a second pass from your team. That is what professional outsourcing looks like in practice.

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✓ Data Entry ✓ Document Processing ✓ Healthcare BPO ✓ Product Catalogs ✓ CRM Management ✓ Back-Office Support

Trusted & Secure

🔒NDA Protected 🌐GDPR Aware ✅99.9% Accuracy 🎯Free Pilot Batch ⚡Fast Turnaround 🌍45+ Countries Served

5000+ Completed Projects

90% Returning Clients

16+ Years Experience

45+ Countries Served

50+ Professionals Team

Our Services at a Glance

One offshore partner for all your business data entry and back-office processing needs

Online and offline data entry from any source format
Document scanning, indexing and digitisation
Healthcare, medical billing and EHR data entry
eCommerce product catalog management
CRM data entry, cleansing and database management
Finance, legal and insurance data entry
Back-office support and virtual assistant services
Appointment scheduling and management services

Most businesses reach a point where the volume of data work — entering records, updating systems, processing documents, managing catalogs, maintaining databases — outpaces what their internal team can handle without sacrificing speed, quality or time needed for more important priorities. That is precisely where SDES provides value.

We are not a generalist staffing agency. Every service we offer sits within the data entry, document processing and back-office support domain where our team has deep, specific experience. We understand the field-level requirements, common exception types, quality standards and platform-specific rules that come with each service type — and we build that knowledge into every project from day one.

Our professional offshore delivery model gives you access to trained specialists and genuinely scalable capacity at 60–70% lower cost than equivalent in-house or local vendor options, without the overhead of recruiting, onboarding, managing and retaining permanent staff for work that fluctuates in volume and does not require your internal team's expertise.

Service Categories

The full range of what SDES handles for clients worldwide

Each service category is described in detail on its dedicated page. This overview maps the complete scope of offshore data and back-office support SDES provides.

Data Entry Services

Online and offline data entry from any source — PDF documents, scanned forms, spreadsheets, handwritten records and database systems. We populate your CRMs, spreadsheets, databases and systems accurately, following your field rules and output format precisely. Recurring or one-time, any volume, any industry.

Healthcare Data Entry

Patient records, EHR and EMR entry, medical billing and charge entry, claim processing, prior authorisation, insurance eligibility verification, pharmacy data, radiology reports, medical transcription and revenue cycle support. All handled with HIPAA-conscious data practices by a team trained in healthcare document types and medical billing workflows.

Product Data Entry and Catalog Management

Product listing creation, attribute mapping, variation setup, image coordination, bulk upload file preparation and catalog cleanup for Amazon, eBay, Shopify, Magento, WooCommerce, WooCommerce, Flipkart and other platforms. Ongoing catalog maintenance, new product launch support and marketplace-specific compliance handling.

Finance and Accounting Data Entry

Accounts payable, accounts receivable, bookkeeping records, tax data entry, payroll data, bank statement processing, financial reporting support and invoice processing. Accurate entry and reconciliation support for accounting firms, finance departments and financial services companies that need reliable offshore support for recurring data work.

Legal Data Entry

Legal document digitisation, court filing data entry, contract data entry and management, litigation support documentation, intellectual property records, compliance data and legal transcription. Every legal project is handled with appropriate confidentiality controls and accurate formatting for legal document standards.

CRM Data Entry and Database Management

Contact and lead data entry, HubSpot, Zoho CRM, Salesforce, Pipedrive and Microsoft Dynamics database management, CRM data cleansing and deduplication, migration support and customer profile enrichment. Your CRM becomes a reliable source of accurate, complete and consistently formatted records.

Back-Office Support Services

Virtual assistant services, administrative data entry, email management, order processing support, inventory management, vendor and supplier data management, purchase order processing, HR data entry, payroll support and compliance record keeping. Scalable offshore back-office capacity that reduces administrative load on your core team.

Appointment Management Services

Patient appointment scheduling, reminder services, patient follow-up and recall, B2B appointment setting, lead qualification, calendar management and industry-specific scheduling support for healthcare, real estate, legal and financial services businesses.

How It Works

How every SDES project runs — from first contact to reliable ongoing delivery

Sample and Scope Review

Before a single record is entered, we review your source files, required output fields, formatting rules, turnaround expectations, quality standards and any system-specific requirements. This review prevents the most common cause of outsourcing failure — starting production before fully understanding what the output needs to be. We ask specific questions, review a representative sample and confirm our understanding in writing before work begins.

NDA and Secure Setup

We sign a Non-Disclosure Agreement before any files, system access or project details are shared with our team. Following NDA execution, we set up the agreed file transfer method — encrypted cloud link, secure FTP, your company portal or other approved method — and confirm access controls before the first file is received.

Pilot Batch

For every new project, we process a controlled pilot batch — typically 50 to 100 records — and deliver the output for your review before any paid production begins. The pilot confirms field mapping, output formatting, exception handling approach and accuracy standard so full production starts from a confirmed baseline rather than assumptions.

Controlled Production

Full production runs in planned batches with quality checks between each phase. Every batch is processed by operators who have reviewed the pilot-confirmed instructions and understand the exception handling rules. Checks for missing fields, formatting drift, duplicate entries and instruction deviations run throughout production.

Quality Review

Before any batch leaves our team, a quality reviewer separate from the production operators checks a defined sample against source documents and confirmed instructions. Exception items — records with missing values, unclear source content or uncertain classifications — are documented specifically with record reference and issue noted.

Delivery and Improvement

Final files are delivered in your agreed format alongside a clearly structured exception log. Your feedback on each delivery is reviewed by the project coordinator and applied immediately to the next batch. For recurring projects, the same team handles your account so operators know your preferences and output quality improves with each delivery cycle.

Ready to remove data processing burden from your team?

Tell us what you need processed, share a sample file and your volume estimate. We provide a transparent quote within 24 hours and include a free pilot batch on every new project — so you can verify quality, formatting and exception handling before committing to any volume.

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Response within 24 hours. NDA available immediately. Free pilot batch on all new projects.

Why Outsource to SDES?

A dependable offshore partner — full visibility, clear communication, consistent output

Dedicated project coordinator for every account
Pilot batch approval before full production commits
Batch delivery with review checkpoint at every phase
Scalable team capacity for peaks and backlog clearance
Specific exception log — not a mixed uncertain file
No long-term contract required to get started

Outsourcing to SDES removes repetitive production work from your internal team without removing their control over quality. You define the rules, format and standards. We follow them, flag anything outside those rules and deliver output your downstream systems can accept without a second pass.

Many clients started with a single backlog project and moved to a recurring monthly arrangement because the quality was consistent, the communication was direct and the process required significantly less internal management time than they expected.

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Industries We Support

Businesses we serve across every major sector

eCommerce

Online retailers and marketplace sellers that need accurate product data, catalog management and order management data entry handled at scale.

Healthcare

Medical practices, billing companies and healthcare providers handling patient records, clinical data, insurance information and billing documentation.

Real Estate

Property firms, real estate agencies and title companies managing listing details, transaction records and client databases across growing portfolios.

Finance

Accounting firms, finance departments and financial services companies processing invoices, statements, claims and reconciliation records at recurring volume.

Legal

Law firms and legal departments digitising and managing case files, contracts, compliance records and legal correspondence with confidentiality controls.

Logistics

Freight companies, 3PLs and supply chain teams maintaining accurate shipment records, supplier data and delivery documentation across high-volume operations.

Manufacturing

Manufacturers needing product specifications, supplier records, quality inspection data and inventory management entry for production systems.

Agencies

Marketing agencies, digital agencies and business services firms outsourcing data entry, list building and campaign data management offshore.

Quality and Security

Accurate output, handled securely

Every SDES engagement begins with a signed Non-Disclosure Agreement before any files, system access or project details are shared. Access to your source data and output files is restricted to the specific team members assigned to your project.

Quality control is built into the production process at every stage — not added as a review step at the end. Missing fields, formatting inconsistencies, duplicate records and ambiguous source values are identified during production and documented in an exception log before delivery.

For clients in regulated industries, we follow GDPR-aware practices for European data, HIPAA-conscious handling for US healthcare data, and appropriate confidentiality standards for legal, financial and medical document types.

🔒 NDA Protected Before files are shared

🌐 GDPR Aware EU data handling

✅ 99.9% Accuracy Multi-level QA checks

🛡️ Secure Transfer Encrypted file access

📋 Exception Log Every delivery

👥 Project Team Only Controlled access

Client Feedback

What clients say about working with SDES

★★★★★

We had used other offshore data entry companies before SDES and the consistent problem was exceptions being guessed at rather than flagged. SDES keeps unclear items separate with specific notes on every batch. That single difference has made the outsourcing arrangement genuinely low-maintenance for our team.

Operations Manager Business Services Company, USA

★★★★★

Running a pilot batch before full production was what made us comfortable committing to the full project. SDES processed our sample, showed us exactly how exceptions would be handled and made two adjustments based on our feedback. The batches since then have arrived consistently, in the right format, with a clear exception log attached.

Data Manager Professional Services Team, United Kingdom

★★★★★

The main reason we outsource data entry to SDES rather than doing it in-house is that our internal team's time is genuinely better spent on analysis and client work. SDES handles the production accurately, communicates clearly when something needs our input and delivers on the agreed schedule.

Back-Office Lead Growing Business, Australia

FAQs

Common questions about SDES and what we do

What types of data entry does SDES handle?

We handle online and offline data entry, document processing, product catalog management, healthcare data, CRM management, legal and financial data entry, back-office support, appointment scheduling and many other data-related services. Our complete service list is on the Services page.

How do you ensure data accuracy?

Every project starts with a pilot batch approved by the client. Full production runs in batches with quality checks between phases. A reviewer separate from the production operator checks each batch against source documents. Uncertain items go into an exception log — they are never guessed at.

Is my data secure when outsourcing to SDES?

Yes. We sign an NDA before any data is shared. Access is restricted to the project team. File transfer uses your approved method. We do not retain your data beyond the agreed delivery period without your explicit consent.

How quickly can you start a new project?

For most projects, we can begin within one business day of receiving source files, instructions and any required access. A pilot batch is typically returned within 24–48 hours for your review.

Do you handle one-time projects or only ongoing arrangements?

Both. We support one-time backlogs, seasonal peaks, project-based work and recurring ongoing arrangements. There is no minimum commitment and no long-term contract required to start.

What countries do you serve?

We serve clients in the USA, UK, Australia, Canada, Europe, New Zealand, Singapore, UAE and India across every major industry and all business sizes from growing SMEs to large enterprise teams.

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